Privacy Policy
Last updated: January 17, 2026
AAP Overseas Portal ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our membership portal.
Information We Collect
Personal Information
We collect personal information that you provide to us, including but not limited to:
- Full name, email address, and phone number
- Date of birth and gender
- Indian and overseas addresses
- PAN number and Aadhaar number
- Passport details including number and expiry date
- Profile photograph
- Membership and donation information
Document Information
We collect and store documents you upload for verification purposes, including:
- Passport copies
- Address proof documents
- Identity verification documents
Automatically Collected Information
When you access our portal, we automatically collect certain information:
- IP address and browser type
- Operating system and device information
- Pages visited and time spent on pages
- Referring website addresses
How We Use Your Information
We use the information we collect to:
- Create and manage your membership account
- Verify your identity and documents
- Process membership applications and renewals
- Facilitate donations and financial transactions
- Send important notifications and updates
- Connect you with your local chapter
- Improve our portal and user experience
- Comply with legal obligations
- Prevent fraud and ensure security
Data Security
We implement appropriate technical and organizational security measures to protect your personal information:
- Encryption of data in transit and at rest
- Secure authentication using industry-standard protocols
- Regular security audits and vulnerability assessments
- Access controls and authentication requirements
- Secure document storage with restricted access
- Regular backup and disaster recovery procedures
While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.
Information Sharing and Disclosure
We do not sell your personal information. We may share your information in the following circumstances:
- With Your Consent: We may share information when you explicitly consent to such sharing
- Chapter Coordinators: Basic contact information may be shared with your local chapter coordinators
- Service Providers: We may share data with trusted third-party service providers who assist in operating our portal
- Legal Requirements: We may disclose information when required by law or to protect our rights
- AAP Organization: We may share information with AAP's central organization for membership management
Your Rights
You have the following rights regarding your personal information:
- Access: Request a copy of your personal information
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your personal information (subject to legal requirements)
- Data Portability: Request your data in a machine-readable format
- Withdraw Consent: Withdraw consent for data processing where applicable
- Opt-out: Unsubscribe from marketing communications
To exercise these rights, please contact us using the information provided below.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When your information is no longer needed, we will securely delete or anonymize it.
Children's Privacy
Our portal is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at: